4 Tips to Successfully Track Your Activity Supplies

Tracking Life Enrichment and activity supplies in a senior living community can be a challenging task. With so many different activities happening on a regular basis, it’s important to have a system in place to ensure that you always have the necessary supplies on hand.

A few simple tasks on the front end can help you stay organized throughout the month.

 Here are a few tips to help track supplies in any life enrichment department:

1.  Create a master list of all the supplies you need: This should include everything from craft materials and games to snacks and beverages. Be sure to include details such as the quantity needed and any specific requirements (e.g. sizes, colors, etc.).
2. Set up a system for ordering supplies: Determine who is responsible for placing orders and how often supplies should be ordered. You may want to set up automatic reminders to ensure that orders are placed in a timely manner.
3. Use labeled bins or storage containers: Label each container with the type of supplies it contains. This will make it easier to find what you need and to know when you’re running low on a particular item.
4. Keep track of inventory: Use a spreadsheet like our free handy Icon Activity Supplies Tracker or other tracking systems to keep track of how much of each item you have on hand. This will help you know when it’s time to place an order and avoid running out of supplies in the middle of an activity.

By following these tips, you can effectively track supplies for activity programming and ensure your residents always have access to the materials they need to enjoy their favorite activities.